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University of Iowa Committee on Human Rights policies, 1958-1986

A General Charter For University Committees At The University of Iowa Page 4

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3. Notice: Advance notice of each meeting shall be mailed to all committee members, to the designated administrative officers, to other persons known to have business with the committee, to the President of the University, to the executive officer for each constituent assembly, to The Daily Iowan, to the Office of Public Information, to the Student Activities Center, and to all other campus and community media as may be appropriate.

4. Floor Privilege: Meetings of the University committees shall be opened to the public and media except when the committee deems it appropriate to meet in executive session. Duly appointed committee members (as defined in Section D) and the designated administrative officers (or their representatives) have the right and privilege of the floor at all times; this right may be extended to other persons by majority vote of the committee.

5. Voting Privilege: Voting privileges are limited to members of the committee. A roll-call record of split votes is to be kept in the minutes when requested by a member of the committee.

6. Quorum Requirements: A quorum shall consist of at least one-half of the number of members currently holding valid appointments. If a member accumulates a significant number of absences during any semester, the committee chairperson shall, upon concurrence of a majority of members present in response to a formal call for a meeting, notify the executive officer of the appropriate constituent assembly at least two weeks before the next scheduled meeting to suggest that nominations for a replacement be made. If the habitually absent member or an officially appointed replacement is not present at the next meeting, the seat will be considered vacant for quorum purposes.

7. Conduct of Business: Committee deliberations shall be conducted in accordance with Robert's Rules of Order, Newly Revised, which makes due allowance for the informality appropriate to small working groups. The committee shall follow a prepared agenda and should attempt through debate to reach a consensus. If a reasonable amount of debate does not result in consensus, each of the various points of view should be summarized in the committee minutes.

The procedures outlined in this section do not interfere with the prerogative and responsibility of members of the committee to communicate with their several constituent assemblies frequently and informally or to refer a disputed issue to the constituent assemblies for broader debate.

8. Minutes: Minutes from each committee meeting are to be sent to all members of the committee, to the designated administrative officers, to the executive officer of each constituent assembly, to the President of the University, and to other persons in the University or to such campus and community media as may be appropriate

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-4- 3. Notice: Advance notice of each meeting shall be mailed to all committee members, to the designated administrative officers, to other persons known to have business with the committee, to the President of the University, to the executive officer for each constituent assembly, to The Daily Iowan, to the Office of Public Information, to the Student Activities Center, and to all other campus and community media as may be appropriate. 4. Floor Privilege: Meetings of the University committees shall be opened to the public and media except when the committee deems it appropriate to meet in executive session. Duly appointed committee members (as defined in Section D) and the designated administrative officers (or their representatives) have the right and privilege of the floor at all times; this right may be extended to other persons by majority vote of the committee. 5. Voting Privilege: Voting privileges are limited to members of the committee. A roll-call record of split votes is to be kept in the minutes when requested by a member of the committee. 6. Quorum Requirements: A quorum shall consist of at least one-half of the number of members currently holding valid appointments. If a member accumulates a significant number of absences during any semester, the committee chairperson shall, upon concurrence of a majority of members present in response to a formal call for a meeting, notify the executive officer of the appropriate constituent assembly at least two weeks before the next scheduled meeting to suggest that nominations for a replacement be made. If the habitually absent member or an officially appointed replacement is not present at the next meeting, the seat will be considered vacant for quorum purposes. 7. Conduct of Business: Committee deliberations shall be conducted in accordance with Robert's Rules of Order, Newly Revised, which makes due allowance for the informality appropriate to small working groups. The committee shall follow a prepared agenda and should attempt through debate to reach a consensus. If a reasonable amount of debate does not result in consensus, each of the various points of view should be summarized in the committee minutes. The procedures outlined in this section do not interfere with the prerogative and responsibility of members of the committee to communicate with their several constituent assemblies frequently and informally or to refer a disputed issue to the constituent assemblies for broader debate. 8. Minutes: Minutes from each committee meeting are to be sent to all members of the committee, to the designated administrative officers, to the executive officer of each constituent assembly, to the President of the University, and to other persons in the University or to such campus and community media as may be appropriate