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University of Iowa Committee on Human Rights policies, 1958-1986

1963-10-04 Travel Regulations University Staff and Employees Page 1

8.1

STATE UNIVERSITY OF IOWA

TRAVEL REGULATIONS UNIVERSITY STAFF AND EMPLOYEES

Authorization for Travel 
(see also OFF CAMPUS ASSIGNMENTS - Page 18.7)

Travel outside the State of Iowa at University expense requires the approval of the President prior to the trip. Requests for such approval are made through regular administrative channels in triplicate on forms furnished for this purpose by the President's Office. One copy of the approval is returned to the department head and one copy is sent to the University Business Office. 

Upon receiving a travel authorization, the University Business Office forwards the following material to the person for whom travel has been requested:

1. Notice of Authorization
This may be used for identification where necessary in claiming transportation tax exemption. 
2. Travel Expense Voucher Forms. 
3. Transportation Tax Exemption Certificates
4. Travel Regulations

Reimbursement for Travel Expense

1. Vouchers
Submit travel expense account on the regular travel expense voucher forms furnished by the University Business Office, personally certified by the claimant and approved by the department head. Further approval is necessary only in accordance with the directions of the dean of the college or the chief administrative officer of the division. 

Indicate the purpose of the trip and the account or accounts to be charged in the appropriate places. 

2. Transportation
Actual round trip transportation costs, exclusive of transportation tax, are allowed for travel by common carrier except that first class jet fare is allowed only when other air transportation is not available. Charges for first class jet, or charges in excess of round trip rates by the most direct or usually traveled route, will be allowed only when satisfactorily explained. 

When travel is by plane, attach the duplicate ticket to the travel expense voucher. 

Issued 10-4-63

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8.1 STATE UNIVERSITY OF IOWA TRAVEL REGULATIONS UNIVERSITY STAFF AND EMPLOYEES Authorization for Travel (see also OFF CAMPUS ASSIGNMENTS - Page 18.7) Travel outside the State of Iowa at University expense requires the approval of the President prior to the trip. Requests for such approval are made through regular administrative channels in triplicate on forms furnished for this purpose by the President's Office. One copy of the approval is returned to the department head and one copy is sent to the University Business Office. Upon receiving a travel authorization, the University Business Office forwards the following material to the person for whom travel has been requested: 1. Notice of Authorization This may be used for identification where necessary in claiming transportation tax exemption. 2. Travel Expense Voucher Forms. 3. Transportation Tax Exemption Certificates 4. Travel Regulations Reimbursement for Travel Expense 1. Vouchers Submit travel expense account on the regular travel expense voucher forms furnished by the University Business Office, personally certified by the claimant and approved by the department head. Further approval is necessary only in accordance with the directions of the dean of the college or the chief administrative officer of the division. Indicate the purpose of the trip and the account or accounts to be charged in the appropriate places. 2. Transportation Actual round trip transportation costs, exclusive of transportation tax, are allowed for travel by common carrier except that first class jet fare is allowed only when other air transportation is not available. Charges for first class jet, or charges in excess of round trip rates by the most direct or usually traveled route, will be allowed only when satisfactorily explained. When travel is by plane, attach the duplicate ticket to the travel expense voucher. Issued 10-4-63