DIY History | Transcribe | Campus Culture | University of Iowa Committee on Human Rights policies, 1958-1986 | 1963-10-04 Travel Regulations University Staff and Employees Page 4

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University of Iowa Committee on Human Rights policies, 1958-1986

1963-10-04 Travel Regulations University Staff and Employees Page 4

8.4

After receiving a refund for the unused portion , list the net transportation cost on the travel expense voucher. Other expenses of the trip may be submitted for reimbursement prior to receiving this refund with the notation on the voucher that the transportation expense will be submitted on a supplemental voucher. 

University air travel credit cards are to be used only where the transportation expense is to be paid by the University. Where a University air travel credit card is used, do not include the transportation costs on the travel expense voucher. Attach the duplicate travel ticket to the voucher and note on the voucher than an air travel card was used. 

3. Pullman
Enter Pullman or parlor car charges in the column provided for this purpose and attach the receipts for such charges to the voucher. 

Pullman's accomodations costing more than roomette will be allowed only when satisfactorily explained. 

4. Hotel or Motel 
Enter hotel or motel charges in the column provided for this purpose and attach receipts to the voucher. 

Itemize the hotel or motel charges by day or indicate the inclusive dates. 

Indicate the name of the hotel or motel in the description column. 

5. Meals
Itemize meal costs by day, showing the cost of each meal in the column provided for this purpose. 

Include meal tips in the cost of each meal 

Meal charges must be held to reasonable amounts. Excessive charges for meals will be allowed only when satisfactorily explained. 

6. Miscellaneous 
Include in this column all charges for which special column are not provided

Itemize each charge by day and explain the charge in the description column. 

Issued 10-5-60

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8.4 After receiving a refund for the unused portion , list the net transportation cost on the travel expense voucher. Other expenses of the trip may be submitted for reimbursement prior to receiving this refund with the notation on the voucher that the transportation expense will be submitted on a supplemental voucher. University air travel credit cards are to be used only where the transportation expense is to be paid by the University. Where a University air travel credit card is used, do not include the transportation costs on the travel expense voucher. Attach the duplicate travel ticket to the voucher and note on the voucher than an air travel card was used. 3. Pullman Enter Pullman or parlor car charges in the column provided for this purpose and attach the receipts for such charges to the voucher. Pullman's accomodations costing more than roomette will be allowed only when satisfactorily explained. 4. Hotel or Motel Enter hotel or motel charges in the column provided for this purpose and attach receipts to the voucher. Itemize the hotel or motel charges by day or indicate the inclusive dates. Indicate the name of the hotel or motel in the description column. 5. Meals Itemize meal costs by day, showing the cost of each meal in the column provided for this purpose. Include meal tips in the cost of each meal Meal charges must be held to reasonable amounts. Excessive charges for meals will be allowed only when satisfactorily explained. 6. Miscellaneous Include in this column all charges for which special column are not provided Itemize each charge by day and explain the charge in the description column. Issued 10-5-60