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University of Iowa Committee on Human Rights policies, 1958-1986

1971-11-24 Subcommitte on Confidentiality of Student Records to University of Iowa Human Rights Committee Page 1

November 24, 1971

To: University of Iowa Human Rights Committee
From: Subcommittee on confidentiality of student records
John Bowers, Lewis D'Vorkin

Re: Proposed revision of "Policy on Release of Student Academic Records Kept in the Office of the Dean of Admissions and Records"

Introduction: In our judgment, the proposed policy we have revised is too narrow in scope and permits too many exceptions and qualifications. Some of our objections and specified more fully in the letter from Bowers to Sheafor dates November 1, 1971 The revision we propose broadens the scope of the policy to include the entire University rather than the office of the dean of admissions and records only. It also eliminates some of the objectionable exceptions and qualifications. The proposed revision would read as follows:

POLICY ON CONFIDENTIALITY OF STUDENT RECORDS

A. General Policy of Confidentiality

University policy prohibits release of confidential information about a student to persons outside the University without the student's permission. All information contained on the student's record or within his case or on his registration permit form is to be considered confidential information except for that information contained in University publications: In the Iowa Directory, name, classification, Iowa City or local address, home town, and Iowa City or local phone; in the Commencement Program, degree granted, honors status (if relevant), distinction ( if relevant), thesis topic (if relevant) , and thesis adviser ( if relevant); and in the Daily Iowan, Hawkeye yearbook, and other publications, information volunteered by the student or ascertained from sources other than the University. Except as a herein after provided, requests for confidential information about a student from any external source, including government agencies, will not be honored without the permission of the student, unless compelled by a court order or subpoena. 

B. Exceptions to General Policy

1. Parents. Grade reports will be mailed at the close of each semester to the parents or legal guardian of all unmarried freshman and sophomore students under the age of 21. Parents

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November 24, 1971 To: University of Iowa Human Rights Committee From: Subcommittee on confidentiality of student records John Bowers, Lewis D'Vorkin Re: Proposed revision of "Policy on Release of Student Academic Records Kept in the Office of the Dean of Admissions and Records" Introduction: In our judgment, the proposed policy we have revised is too narrow in scope and permits too many exceptions and qualifications. Some of our objections and specified more fully in the letter from Bowers to Sheafor dates November 1, 1971 The revision we propose broadens the scope of the policy to include the entire University rather than the office of the dean of admissions and records only. It also eliminates some of the objectionable exceptions and qualifications. The proposed revision would read as follows: POLICY ON CONFIDENTIALITY OF STUDENT RECORDS A. General Policy of Confidentiality University policy prohibits release of confidential information about a student to persons outside the University without the student's permission. All information contained on the student's record or within his case or on his registration permit form is to be considered confidential information except for that information contained in University publications: In the Iowa Directory, name, classification, Iowa City or local address, home town, and Iowa City or local phone; in the Commencement Program, degree granted, honors status (if relevant), distinction ( if relevant), thesis topic (if relevant) , and thesis adviser ( if relevant); and in the Daily Iowan, Hawkeye yearbook, and other publications, information volunteered by the student or ascertained from sources other than the University. Except as a herein after provided, requests for confidential information about a student from any external source, including government agencies, will not be honored without the permission of the student, unless compelled by a court order or subpoena. B. Exceptions to General Policy 1. Parents. Grade reports will be mailed at the close of each semester to the parents or legal guardian of all unmarried freshman and sophomore students under the age of 21. Parents