DIY History | Transcribe | Campus Culture | University of Iowa Committee on Human Rights policies, 1958-1986 | 1971-11-24 Subcommitte on Confidentiality of Student Records to University of Iowa Human Rights Committee Page 2

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University of Iowa Committee on Human Rights policies, 1958-1986

1971-11-24 Subcommitte on Confidentiality of Student Records to University of Iowa Human Rights Committee Page 2

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or guardians of such students who in person or by telephone request grade reports must properly identify themselves and corroborate their identity by correctly providing personal data about the student which may be verified from the student's record (e.g., date and place of birth, high school attended, etc.). No other confidential information may be released to parents and guardians. 

2. Educational Institutions Previously Attended. Unless a student objects, reports of academic performance will be provided to the principal of every Iowa and selected out-of-state high schools for each freshman who attended such a high school the immediately preceding academic year; and such reports will be furnished to the guidance director of every Iowa Community College or two year educational institution for each transfer student throughout his undergraduate years if such transfer student attended that institution during the academic year immediately preceding enrollment here. A student will be given an explicit opportunity to object at his first University of Iowa registration, and he may subsequently object at any time. 

3. Academic and Administrative Access. Members of the faculty (rank of instructor and above) and administrative staff of the University shall have access to any information in the possession of the Dean of Admissions and Records when necessary for the performance of their academic or administrative duties. Members of the faculty and staff for whom work with such information is not a part of their routine duties shall be required to read this "Policy on Confidentiality of Student Records" before being granted access to confidential records. Clerical personnel approved by administrative or academic staff may have limited access to records when performing a function of their office. 

4. Research Access. Faculty and graduate students may request access to confidential information about students for the purpose of research. The Director of Admissions and the Registrar may authorize release of information if the investigator has obtained the written permission of each individual student who is part of the sample or, without such permission, if the information requested is not identifiable as to an individual student. All other requests for confidential infromation for the purpose of research will be submitted to the University Human Rights Committee for recommendation of approval or disapproval. Unless a student objects, the University Human Rights Committee may approve such requests only if the need to identify individuals is central to the research, no other reasonable method of obtaining the necessary information is available, and  the information being obtained is deemed incapable of being used in such a way as to prejudice the well being of individual students. A student will be given an explicit opportunity to object at his first

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2 or guardians of such students who in person or by telephone request grade reports must properly identify themselves and corroborate their identity by correctly providing personal data about the student which may be verified from the student's record (e.g., date and place of birth, high school attended, etc.). No other confidential information may be released to parents and guardians. 2. Educational Institutions Previously Attended. Unless a student objects, reports of academic performance will be provided to the principal of every Iowa and selected out-of-state high schools for each freshman who attended such a high school the immediately preceding academic year; and such reports will be furnished to the guidance director of every Iowa Community College or two year educational institution for each transfer student throughout his undergraduate years if such transfer student attended that institution during the academic year immediately preceding enrollment here. A student will be given an explicit opportunity to object at his first University of Iowa registration, and he may subsequently object at any time. 3. Academic and Administrative Access. Members of the faculty (rank of instructor and above) and administrative staff of the University shall have access to any information in the possession of the Dean of Admissions and Records when necessary for the performance of their academic or administrative duties. Members of the faculty and staff for whom work with such information is not a part of their routine duties shall be required to read this "Policy on Confidentiality of Student Records" before being granted access to confidential records. Clerical personnel approved by administrative or academic staff may have limited access to records when performing a function of their office. 4. Research Access. Faculty and graduate students may request access to confidential information about students for the purpose of research. The Director of Admissions and the Registrar may authorize release of information if the investigator has obtained the written permission of each individual student who is part of the sample or, without such permission, if the information requested is not identifiable as to an individual student. All other requests for confidential infromation for the purpose of research will be submitted to the University Human Rights Committee for recommendation of approval or disapproval. Unless a student objects, the University Human Rights Committee may approve such requests only if the need to identify individuals is central to the research, no other reasonable method of obtaining the necessary information is available, and the information being obtained is deemed incapable of being used in such a way as to prejudice the well being of individual students. A student will be given an explicit opportunity to object at his first