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University of Iowa Student Activities Bulletin, 1967-1970

1967-04-12 Student Activities Bulletin Office of Student Affairs Page 3

April 12, 1967 Student Activities Bulletin Page 3

POLICY AND PROCEDURE ON SOLICITATIONS
11 January 1967

Policy Statement
   Recognized student organizations are entitled to the use of university facilities relating to the purposes of the organizations and consistent with the educational aims of the university. In the event that student and non-student university organizations simultaneously request use of the same facilities at the same time, preference will ordinarily be given to the university student organizations
   Permission will ordinarily be given to a university recognized organization to distribute or sell, on campus, literature or notices relating to the purposes of the organization, to distribute or sell tickets to public events appropriately sponsored by the organization, to post notices relating to the purposes of the organization on bulletin boards approved for the purpose, and to seek voluntary contributions for purposes consistent with the aims of the organization and not for the personal benefit of members. In interpreting the aims or purposes of the organization, the statement in its constitution will be followed. The permitted activities will be carried on only at reasonable times and places on the campus as determined from time to time by the Committee on Student Life and under reasonable conditions imposed by the authorities charged with control of the areas involved to prevent interference with the traffic and good order of the university community.

Procedure
   Requests for approval of any form of solicitation must be made in writing (a special form is available) at the Office of Student Affairs not later than the calendar week preceding the calendar week of the proposed date of the activity, and then scheduled with the administrative officer involved. Requests must be made by the president of the organization or his representative appointed in writing. (Solicitation is defined as the seeking of funds or support by a recognized student organization from others than its members: including the obtaining of signatures, food supplies and other forms of support; and the selling and distribution of items, materials or products, and services.)
   The only building on campus in which solicitation may take place is the Iowa Memorial Union, except by special permission of the Office of Student Affairs; in addition, specified places on the outdoor campus may also be used, depending on the nature of the project. The Director of the Union shall make available spaces for at least two organizations a day in a well-trafficked area of the Union. Every student organization shall be entitled to use these facilities once every four weeks. In addition, any student organization may request approval from the Office of Student Affairs for the use of one of the spaces for one day of any week in which the spaces are not already scheduled by Thursday noon of the previous calendar week. Approval for the use of such previously unscheduled spaces will granted on a first-come first-serve basis. Special permission may be granted by the Office of Student Affairs for the use of Union and other university facilities for special projects involving longer periods of time such as week-long money-raising or ticket sales campaigns, and so on.

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April 12, 1967 Student Activities Bulletin Page 3 POLICY AND PROCEDURE ON SOLICITATIONS 11 January 1967 Policy Statement Recognized student organizations are entitled to the use of university facilities relating to the purposes of the organizations and consistent with the educational aims of the university. In the event that student and non-student university organizations simultaneously request use of the same facilities at the same time, preference will ordinarily be given to the university student organizations Permission will ordinarily be given to a university recognized organization to distribute or sell, on campus, literature or notices relating to the purposes of the organization, to distribute or sell tickets to public events appropriately sponsored by the organization, to post notices relating to the purposes of the organization on bulletin boards approved for the purpose, and to seek voluntary contributions for purposes consistent with the aims of the organization and not for the personal benefit of members. In interpreting the aims or purposes of the organization, the statement in its constitution will be followed. The permitted activities will be carried on only at reasonable times and places on the campus as determined from time to time by the Committee on Student Life and under reasonable conditions imposed by the authorities charged with control of the areas involved to prevent interference with the traffic and good order of the university community. Procedure Requests for approval of any form of solicitation must be made in writing (a special form is available) at the Office of Student Affairs not later than the calendar week preceding the calendar week of the proposed date of the activity, and then scheduled with the administrative officer involved. Requests must be made by the president of the organization or his representative appointed in writing. (Solicitation is defined as the seeking of funds or support by a recognized student organization from others than its members: including the obtaining of signatures, food supplies and other forms of support; and the selling and distribution of items, materials or products, and services.) The only building on campus in which solicitation may take place is the Iowa Memorial Union, except by special permission of the Office of Student Affairs; in addition, specified places on the outdoor campus may also be used, depending on the nature of the project. The Director of the Union shall make available spaces for at least two organizations a day in a well-trafficked area of the Union. Every student organization shall be entitled to use these facilities once every four weeks. In addition, any student organization may request approval from the Office of Student Affairs for the use of one of the spaces for one day of any week in which the spaces are not already scheduled by Thursday noon of the previous calendar week. Approval for the use of such previously unscheduled spaces will granted on a first-come first-serve basis. Special permission may be granted by the Office of Student Affairs for the use of Union and other university facilities for special projects involving longer periods of time such as week-long money-raising or ticket sales campaigns, and so on.